Operations Assistant
Join Our Team
- Job Title: Operations Assistant
- Locations: Hybrid - Corporate Office Duluth, GA / Work from Home
- Status: Full Time/ Hourly
- Relationships: Vice President of Operations
- Schedule: Monday-Friday, 32-40 hours per week. Some flexibility with hours.
Summary Duties and
Responsibilities
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Assist with R&M and CAPEX- assist with setting up contractors, scheduling contractors, maintaining invoices, keeping master spreadsheet.
Maintains the Sales to Budget Sheets on a daily basis for upper management.
Attend management meetings and organize necessary materials for meetings.
Open and distribute the US mail as well as the inner company mail in a timely manner.
Coordinate cleaning and maintenance of the office suite.
- Maintain
office equipment such as copiers, printers and postage machine & supplies.
Order office supplies as well as manage supply orders for the store locations with various vendors.
Maintain alarm system call list, in/out logs and service requests.
Manage shipping via FedEx and other carriers if necessary.
Manage Store Credit Card receipts - ensuring proper coding input NC receipts in detail and scan.
Ensuring in-store courier supplies are filled and ready for pick up weekly/bi-weekly working with the courier directly.
Work with vendors to ensure we are receiving the best value on all supply needs. Including PPE supplies, office supplies, business cards, etc.
Coordinate with appropriate management for approval of expense reports and submitting to payroll for reimbursement.
Ensure all check requests for police traffic control and other security personnel payment are approved and sent to accounting for payment.
Point of contact for trash services within the stores. Ensuring pickups and requests are being met.
Voicemails - checking daily and forwarding as needed for office including complaints to appropriate regional.
Maintain Pike company vehicle list and registrations.
Process all company gift cards within three business days.
Assist with Travel - maintain hotel contracts, car rental, etc.
Send Associate monthly birthday cards.
Accept other responsibilities as assigned.
Preferred Skills
- One-year work-related experience.
- High school graduate or equivalent.
- Notary
- Excellent phone etiquette and customer service skills.
-
Intermediate level skill in Outlook, Word and Excel.
-
Must
be able to lift 15 lbs on a regular basis.
-
Requires
long periods of sitting.
You’ll be successful in this role if
- You enjoy a variety of assignments, some intellectual at-the-desk work, and some hands-on active work, and can easily switch between the two
- You enjoy a collaborative team spirit while being productive and accountable while unsupervised (no micromanagement here!)
- You understand that the customer is both our external customers & our store teams and keep their experience as your top priority
Benefits
-
Medical/Dental/Vision/Life insurance
Employee Stock Ownership
401k with discretionary match
Vacation and holiday pay
Employee discount 30%